Data Dictionary
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Meta-Data
Each element in data dictionary will have following fields. Some of the attributes of each element are mandatory and they are shown in Italics
  Type Format Length
Element_ID Alphanumeric NNN.NNN 7
Name Alphanumeric XXX123 25
Format Alphanumeric   15
Length Numeric NNNNN 5
Description Alphanumeric XXXXX123 50
Status Alpha ACTIVE
RETIRED
NEW
7
CreationDate ISO 8061 date and time YYYY-MM-DDThh:mm:ss 22
LastUpdated ISO 8061 date and time YYYY-MM-DDThh:mm:ss 22
 
Data Standards
Following standards are being used for representing the data fields which are common across the enterprise and especially those who are needed for Electronic Data Interchange(EDI) with external parties
  Standard Format Length
Date and Time format ISO 8061 date and time YYYY-MM-DDThh:mm:ss 22
Currency Codes ISO 4217 XXX 3
Country Codes ISO 3166 XX 2
 
KHA Data Dictionary

Element_ID

Name

Format

Length

Description

LOB

 

 

Account_Status_entity

Common

ASE02

Account_Status

Alpha

8

ACTIVE
INACTIVE
NEW
DELETED

 

 

 

Customer_Type_Entity

Common

TE01

Type

Alpha

20

CONSUMER
BUSINESS
ACADEMIC
GOVERNMENT
DANFORTH_INTERNAL

 

 

 

Order_Type_Entity

Sales, Finance

TE01

Type

Alpha

20

MANUFACTURE
ASSEMBLE
SERVICE
TESTING

 

 

 

Priority_Type_Entity

Common

TE01

Type

Alpha

20

CRITICAL
HIGH
REGULAR
LOW

 

 

 

 

 

 

 

Address_Entity

Common

AE01

Address_Line1

AlphaNumeric

25

address line 1

 

AE02

Address_Line2

AlphaNumeric

25

address line 2

 

AE03

Address_Line3

AlphaNumeric

25

address line 3

 

AE04

Address_State

Alpha

2

state code

 

AE05

 

ISO 3166

2

country code

 

AE06

Address_Postal_Code

AlphaNumeric

6

postal code

 

 

 

Contact_Entity

Common

COE01

Phone_Business

Numeric

15

business phone

 

COE02

Phone_Residence

Numeric

15

resi phone

 

COE03

Phone_Mobile

Numeric

15

mobile phone

 

COE04

Email_Address

AlphaNumeric

40

email

 

COE05

Pager_Number

Numeric

15

pager number

 

COE06

Fax_Number

Numeric

15

fax number

 

 

 

 

 

 

 

 

 

Customer_Entity

Sales, Finance, Marketing, Manufact

CSE01

Customer_ID

AlphaNumeric

10

unique ID for cust

 

CSE02

Customer_Name

AlphaNumeric

25

customer name

 

CSE03

Customer_Address

Address_Entity

75

address of customer

 

CSE04

Customer_Contact

Contact_Entity

50

contact details of customer

 

CSE05

Customer_Account_Status

AccountStatus_Entity

8

account status

 

CSE06

Customer_Type

Customer_Type_entity

20

customer type

 

 

 

Part_Entity

Manufact, Finance

IPR01

Item_ID

AlphaNumeric

10

unique id for every part

 

IPR02

Item_Name

AlphaNumeric

10

name of part

 

IPR03

Item_Description

AlphaNumeric

75

description of part

 

IPR04

Item_Hazardous_Material

AlphaNumeric

50

contact details of customer

 

IPR05

Item_Special_Handling

AlphaNumeric

75

any special handling instructions

 

IPR06

Item_Order_Approval_Needed

Alpha

20

approval needed for ordering - approving dept.

 

 

 

Inventory_Item_Entity

Manufact, Finance

INVE01

Invent_Item_ID

AlphaNumeric

10

name of customer

 

INVE02

Item_Serial_Start

AlphaNumeric

10

unique ID for cust

 

INVE03

Item_Serial_End

AlphaNumeric

75

address of customer

 

INVE04

Item_Auto_Reorder

boolean

1

if item gets reordered Y/N

 

INVE05

Item_Auto_Reorder_Threshold

Numeric

16

quantity at which items gets reordered

 

INVE06

Item_Auto_Reorder_Quantity

Numeric

16

reorder quantity

 

INVE07

Item_Current_Quantity

Numeric

16

current stock

 

 

 

Supplier_Entity

Manufact, Finance

SUE01

Supplier_ID

AlphaNumeric

10

unique ID for cust

 

SUE02

Supplier_Name

AlphaNumeric

25

name of supplier

 

SUE03

Supplier_Address

Address_Entity

75

address of supplier

 

SUE04

Supplier_Contact

Contact_Entity

50

contact details of supplier

 

SUE05

Supplier_Account_Status

AccountStatus_Entity

8

account status

 

SUE06

Supplier_Rating

Alpha

20

preferred, semi-preferred, regular, contained

 

 

 

Order_Entity

Manufact, Finance, Sales

ORE01

Order_ID

AlphaNumeric

10

order unique ID

 

ORE02

Order_Description

AlphaNumeric

10

order description

 

ORE03

Order_Type

Order_Type_Entity

20

type of the order

 

ORE04

Order_Priority

Priority_Entity

20

priority of order

 

CSE01

Customer_ID

Customer_ID

10

customer who placed the order

 

ORE06

Order_Creation_Date

ISO 8061

16

date of creation

 

ORE07

Order_Planned_Start

ISO 8061

16

target start date

 

ORE08

Order_Planned_End

ISO 8061

 

target end date

 

ORE09

Order_Status

Alpha

20

status of order

 

ORE10

Order_Department

AlphaNumeric

25

name of the department who will fulfill order

 

ORE11

Order_Reference

AlphaNumeric

75

customer reference fields for order

 

ORE12

Order_Special_Instructions

AlphaNumeric

75

special instructions for order

 

ORE13

Order_Quantity

Numeric

10

quantity of order

 

 

 

Invoice_Entity

Sales, Finance

INVE01

Invoice_ID

AlphaNumeric

10

Invoice unique ID

 

INVE02

Invoice_Description

AlphaNumeric

10

Invoice description

 

INVE03

Invoice_Type

AlphaNumeric

20

type of the Invoice, recurring payment or one time

 

ORE01

Order_ID

AlphaNumeric

10

order unique ID

 

CSE01

Customer_ID

Customer_ID

10

customer who placed the order

 

ORE02

Order_Description

AlphaNumeric

10

order description

 

ORE03

Order_Type

Order_Type_Entity

20

type of the order

 

ORE11

Order_Reference

AlphaNumeric

75

customer reference fields for order

 

ORE12

Order_Special_Instructions

AlphaNumeric

75

special instructions for order

 

ORE13

Order_Quantity

Numeric

10

quantity of order

 

ORE11

Invoice_Amount

Numeric

16

total invoice amount

 

INVE04

Payment_Due_Date

ISO 8061

16

due date for payment

 

INVE05

Late_Payment_Date

ISO 8061

 

final date for accepting late payment

 

INVE06

Late_Fee

Numeric

16

late fee

 

 

 

Employee_Entity

HR, Finance, Sales, Manufact

EMPE01

Employee_ID

AlphaNumeric

10

unique ID for cust

 

EMPE02

Employee_Name

AlphaNumeric

25

Employee name

 

EMPE03

Employee_Address

Address_Entity

75

address of Employee

 

EMPE04

Employee_Contact

Contact_Entity

50

contact details of Employee

 

EMPE05

Employee_Account_Status

AccountStatus_Entity

8

account status

 

EMPE06

Strategic_Label

AlphaNumeric

20

Employee type

 

EMPE07

Hours_Work

Numeric

20

regular hours per week

 

 

 

Warehouse_Entity

Sales, Manufact, Finance

WHE01

Warehouse_ID

AlphaNumeric

10

unique ID for warehouse

 

WHE02

Warehouse_Name

AlphaNumeric

25

Warehouse name

 

WHE03

Warehouse_Address

Address_Entity

75

address of Warehouse

 

WHE05

Workers

Array

300

list of employee ids in warehouse

 

WHE06

Inventory

Array

3000

List of items in warehouse

 

APE01

Cost_Id

Cost_ID

20

cost center

 

 

 

Accounts_Payable_Entity

Sales, Finance

APE01

Cost_Id

AlphaNumeric

10

unique ID for warehouse

 

APE02

Description

AlphaNumeric

25

Accounts_Payable name

 

APE03

Amount

Numeric

100

amount

 

APE04

Date

ISO8527

16

ISO date and time format

 

APE05

Check_Number

Numeric

30

check or card number

 

INV01

Invoice_ID

Invoice_Id

20

invoice associated

 

SUP01

Supplier_ID

Supplier_ID

20

supplier associated

 

 

 

 

 

 

 

 

 

Accounts_Recievable_Entity

Sales, Finance

APE01

Cost_Id

AlphaNumeric

10

unique ID for warehouse

 

ARE02

Description

AlphaNumeric

25

Accounts_Recievable name

 

ARE03

Amount

Numeric

100

amount

 

ARE04

Date

ISO8527

16

ISO date and time format

 

ARE05

Check_Number

Numeric

30

check or card number

 

INV01

Invoice_ID

Invoice_Id

20

invoice associated

 

SUP01

Supplier_ID

Supplier_ID

20

supplier associated

 

 

 

Benefits_Entity

HR, Sales

BENE01

Benefits_ID

AlphaNumeric

10

unique ID for Benefits

 

EMPE01

Employee_Id

Employee_Id

25

name of employee

 

BENE03

Date

ISO8527

16

ISO Date time format

 

BENE05

Workers

Array

300

list of employee ids in Benefits

 

BENE06

Amount

Numeric

50

benefit amount

 

 

 

Payroll_Entity

Finance, HR

PYRE01

Payroll_ID

AlphaNumeric

10

unique ID for Payroll

 

EMPE01

Employee_Id

Employee_Id

25

name of employee

 

PYRE03

Date

ISO8527

16

ISO Date time format

 

ACPE01

Cost_Id

Cost_ID

300

cost center associated

 

 
 
 
 
 
 
 
 

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